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Microsoft Exchange Setup

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  • Business Computing
Last response: in Business Computing
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May 23, 2013 5:55:49 PM

Hi all,

I would just like to have some guidance on setting up a Microsoft Exchange server.

It needs to be setup for a small-business environment. The email is currently hosted by GoDaddy.com, but it does not sync read/unread messages, calenders, and many other features without outrageous additional charges. We would also like to get some shared calendars going, and have some email management that could allow supervisors to see employee emails- all of which I understand can be handle by Microsoft Exchange. Also I hear it integrates beautifully with a domain.
Now what I'm wondering is how I can have Outlook run off a email domain name that is registered on GoDaddy.com (the @'s xxx.com email domain is also the same as our website btw). I would like to terminate the GoDaddy email service if possible, but that's not a necessity. I sadly don't have any experience with Exchange before and that's why I'm asking for your help.

So to sum it up I need to be able to:
-Setup Microsoft Exchange 2010
-Connect (or whatever works) to our existing domain (the joe@website.com)
-Setup monitoring system
-Setup shared calenders.
For 10-15 users on 15+ computers.

Also, we might be putting in a Domain Controller in the near future, so I need to keep that in mind. If it would make more sense to implement the domain controller before I setup Microsoft Exchange, that would be fine also.


Sorry for the long post!

Thanks in advance,
Sam

More about : microsoft exchange setup

May 24, 2013 11:59:54 AM

"Now what I'm wondering is how I can have Outlook run off a email domain name that is registered on GoDaddy.com (the @'s xxx.com email domain is also the same as our website btw). I would like to terminate the GoDaddy email service if possible, but that's not a necessity. I sadly don't have any experience with Exchange before and that's why I'm asking for your help."

After setting up Exchange you'll need to change your MX Records to point to your public IP.
Also, if you are hosting your own domain - I would look into a third party solution like MxLogic, Barracuda Hosted, MessageLabs or the like. That way if something goes wrong incoming e-mails are spooled.

You will need to setup your domain first, I don't believe Exchange will work without a domain. Setting up the domain is easy and you can test everything before joining workstations to it. At one point in time you could buy an SBS License which would do well for your size of business (included Exchange, SharePoint, and MSSQL at a lower overall price but with number of user limitations).
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May 24, 2013 5:08:59 PM

cscott_it said:
"Now what I'm wondering is how I can have Outlook run off a email domain name that is registered on GoDaddy.com (the @'s xxx.com email domain is also the same as our website btw). I would like to terminate the GoDaddy email service if possible, but that's not a necessity. I sadly don't have any experience with Exchange before and that's why I'm asking for your help."

After setting up Exchange you'll need to change your MX Records to point to your public IP.
Also, if you are hosting your own domain - I would look into a third party solution like MxLogic, Barracuda Hosted, MessageLabs or the like. That way if something goes wrong incoming e-mails are spooled.

You will need to setup your domain first, I don't believe Exchange will work without a domain. Setting up the domain is easy and you can test everything before joining workstations to it. At one point in time you could buy an SBS License which would do well for your size of business (included Exchange, SharePoint, and MSSQL at a lower overall price but with number of user limitations).


Hi there,

Thanks for the reply. Now I'll be setting up a domain very soon (next week?) so that won't be a problem. Now just to clarify, I'm not looking to change the hosting completely, just the email part. Would we still be able to setup the email to work that way?

Sam

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June 3, 2013 8:45:34 AM

Yes you will be to change just the MX Record for mail - sorry for the delay, it's been a hectic week.
http://en.wikipedia.org/wiki/MX_record
Is a bit of reading on what an MX Record is.
You'll need to get with Go Daddy to change that.

Additionally, make sure that you have a business class connection at your office and a static IP. Otherwise it is likely that your ISP will block mail from going out.
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June 22, 2013 10:59:54 AM

cscott_it said:
Yes you will be to change just the MX Record for mail - sorry for the delay, it's been a hectic week.
http://en.wikipedia.org/wiki/MX_record
Is a bit of reading on what an MX Record is.
You'll need to get with Go Daddy to change that.

Additionally, make sure that you have a business class connection at your office and a static IP. Otherwise it is likely that your ISP will block mail from going out.



Hi Scott,

Sorry for taking such a long time-! It's been some crazy weeks for me too!

Anyways, I've finally finished properly deploying the domain controller and finished configuring everything (prints, home drives, etc).

I'm currently installing Exchange 2010, but I don't quite understand what a MX Record is. So if I have a MX Record point to my exchange server, I will not have to continue paying GoDaddy the monthly email fee? (I don't want to have this fee, I wish to host it myself).

As for the static IP and internet connection, I think I'm all set. We have charter @ 45 or 35 (can't remember) MBPS, so I dont think the internet connection won't be a issue.

Thanks so much for the help!,
Sam
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June 22, 2013 11:31:41 AM

Once you have exchange setup you will want to have your firewall forward mail traffic to the Exchange Controller. You can drop your e-mail hosting service and have Go Daddy update your MX Record to point to your public IP address. An MX record is part of your domain registration that tells mail servers where to deliver mail to. It allows you to have mail delivered to a different IP address than where your domain is hosted.

Google does a better job of explaining this:
An MX record tells senders how to send email for your domain.

When your domain is registered, it’s assigned several DNS records, which enable it to be located on the Internet. These include MX records, which direct the domain’s mail flow. Each MX record points to an email server that’s configured to process mail for that domain. There’s typically one record that points to a primary server, then additional records that point to one or more backup servers. For users to send and receive email, their domain's MX records must point to a server that can process their mail.

Sorry if my explanation is a bit weird - I'm currently bedridden from food poisoning and am a little out of it.
If you have any more questions about Exchange, let me know and I'll be more than happy to answer them for you.
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June 22, 2013 3:27:07 PM

cscott_it said:
Once you have exchange setup you will want to have your firewall forward mail traffic to the Exchange Controller. You can drop your e-mail hosting service and have Go Daddy update your MX Record to point to your public IP address. An MX record is part of your domain registration that tells mail servers where to deliver mail to. It allows you to have mail delivered to a different IP address than where your domain is hosted.

Google does a better job of explaining this:
An MX record tells senders how to send email for your domain.

When your domain is registered, it’s assigned several DNS records, which enable it to be located on the Internet. These include MX records, which direct the domain’s mail flow. Each MX record points to an email server that’s configured to process mail for that domain. There’s typically one record that points to a primary server, then additional records that point to one or more backup servers. For users to send and receive email, their domain's MX records must point to a server that can process their mail.

Sorry if my explanation is a bit weird - I'm currently bedridden from food poisoning and am a little out of it.
If you have any more questions about Exchange, let me know and I'll be more than happy to answer them for you.


Hi there-

apon setting up accounts, I ran into a problem. The domain name is currently CompanyName.local, so it's creating all the email accounts as User@CompanyName.local. We need it to be User@CompanyName.com. How would be go about changing it?

Oh and btw: you're a life saver!

Thanks again,
Sam
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June 26, 2013 10:10:32 AM

Sorry for the lack of response.

Exchange is only setting up accounts as .local?
Is it associating an e-mail address with the .local and a .com address?
I've seen this issue when working with hosted e-mail with Intermedia before.

Have you setup your transports correctly?
Have you added your public domain (websitename.com) as an accepted domain?
If not, add it and make sure it's the primary reply domain (and make sure all users use the new address as their primary, you'll have to go back and do this if you don't want to recreate their Exchange accounts).
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June 26, 2013 11:47:51 AM

cscott_it said:
Sorry for the lack of response.

Exchange is only setting up accounts as .local?
Is it associating an e-mail address with the .local and a .com address?
I've seen this issue when working with hosted e-mail with Intermedia before.

Have you setup your transports correctly?
Have you added your public domain (websitename.com) as an accepted domain?
If not, add it and make sure it's the primary reply domain (and make sure all users use the new address as their primary, you'll have to go back and do this if you don't want to recreate their Exchange accounts).


Hi Scott-

I've actually decided against completely hosting this myself as the fee for my ISP to give me a static IP was $10/month, more than the charge for GoDaddy's POP3 email service.

See this new thread:
http://www.tomshardware.com/answers/id-1714246/microsof... .

I think that even know we only have about 250MB/email, we can have the Exchange Server automatically pull them and remove them from the server, so we will never hit the limit.

Thanks-!
Sam
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