how long will a scanner last?

08shantanu · Feb 12, 2014

i want to scan more than 10 thousand documents
will a normal scanner on a AIO do the job without being damaged?
is there a limit to the number of pages that we can scan on a scanner?

or can any of you suggest me a scanner for this job?
I live in India

Thanks a lot

ssddx · Feb 12, 2014

that is quite alot of documents.

you failed to note if you needed color scans or b&w

if you plan on doing it with an AIO it will take you a very very very long time to do.

consider that an average scan on good/medium quality for a 8.5x11 sheet will take at least 1-2 minutes to scan (longer on higher quality) and you then need to physically remove each piece and rename the files. figure 4 minutes per scan. multiplied by 10,000 that is 666 hours.

you might be better served by a professional scanner/copier device (ie the office type printers which use toner and have a stack which auto feeds and scans devices. i do believe they are available to both buy or rent (perhaps renting one temporarily is the best for both $ and time). you can put a stack of 50 documents on at a time and have it scan them to a folder/network location in pdf format. a stack of 10 normally takes perhaps 30 seconds so figure at most maybe 2 minutes per 10. that would be about 33 hours of use to scan documents not counting renaming.

keep in mind that organizing and managing so many documents will eat up even more time as things in real life are not always the same as calculations. you could end up spending much time just pulling documents and organizing them to be scanned and then managing the scanned files to put them in order.

-----

i've used both commercial toner printer/copiers and home use AIO and there is a huge difference in speed. if its important enough and if time is a factor i would say rent or buy an office scanner (not one with a flip up scanner tray only... but one with a stack which auto-feeds documents in to be scanned and puts them on second tray on the opposite side)

08shantanu · Feb 12, 2014

ssddx :

that is quite alot of documents.

you failed to note if you needed color scans or b&w

if you plan on doing it with an AIO it will take you a very very very long time to do.

consider that an average scan on good/medium quality for a 8.5x11 sheet will take at least 1-2 minutes to scan (longer on higher quality) and you then need to physically remove each piece and rename the files. figure 4 minutes per scan. multiplied by 10,000 that is 666 hours.

you might be better served by a professional scanner/copier device (ie the office type printers which use toner and have a stack which auto feeds and scans devices. i do believe they are available to both buy or rent (perhaps renting one temporarily is the best for both $ and time). you can put a stack of 50 documents on at a time and have it scan them to a folder/network location in pdf format. a stack of 10 normally takes perhaps 30 seconds so figure at most maybe 2 minutes per 10. that would be about 33 hours of use to scan documents not counting renaming.

keep in mind that organizing and managing so many documents will eat up even more time as things in real life are not always the same as calculations. you could end up spending much time just pulling documents and organizing them to be scanned and then managing the scanned files to put them in order.

-----

i've used both commercial toner printer/copiers and home use AIO and there is a huge difference in speed. if its important enough and if time is a factor i would say rent or buy an office scanner (not one with a flip up scanner tray only... but one with a stack which auto-feeds documents in to be scanned and puts them on second tray on the opposite side)

Thanks a lot for your reply

but it is not time that i am trying to save
i am worried about the scanner would it damage the scanner if i scan all of these documents

i really like your suggestion about renting a auto feeding scanner
would definitely save me a lot of time
Thanks man appreciate it...

ssddx · Feb 12, 2014

as far as damaging... hard to say really.

an AIO could possibly wear out since it is not designed to handle that sort of task.

professional copiers however are designed for large tasks like that. while 10,000 is a large number even for them they are also built to stand up to such rigors. i've personally scanned in over 100-200 at a time in an office of 500+ so can attest they stand up fairly well. do they break once in awhile? sure.. any product does but they are more reliable than a $50 home scanner/printer for any sort of mass workload.

russellgray · Jan 30, 2015

The life of a scanner depends on luck as well. Sometimes it may run more than our expectations without issues, while it can also be dead before its life expectancy. Scanning 10,000 can be too much, not just for the life of a low cost scanner, but it can be a tedious job as well. If I were you, that big a job will not be handled by myself, but hire any document scanning company like Ash conversions International in Weston. It will save my scanner from wear and tear due to the large amount of work as well as it will also save me a lot of time and energy. Anyway, if you want to do the job yourself, you may want to buy a higher priced scanner which can scan multiple pages at a time or have automatic scanning functionalities which can queue up hundreds of papers to scan one after another. Even for such scanners, I feel 10,000 documents in a single run can be too much. Better you split it and try.

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