My new (Aomei) incremental backup policy (need advice)

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Guest

Guest
Hello everyone.

Well, I finally have my desktop up and running again after I had to change my hard drive due to wear and tear. Also added another one.

I also decided to optimize my backup policy a little. I used to just copy paste stuff to an external HDD now and then. But my economy is rough at the moment so I couldn't really make it fancy. I had to make it minimalistic! I was earlier given great advice here including a NAS server but I couldn't really afford one at the moment.

So, this is what I went with.

Every month I use Aomei Backupper to make an incremental backup of my photo folder to a flash drive. At the same time I also make an old school copy paste of photos and documents to another internal hard drive (and delete the old one from last "backup").

Every third month I make an incremental backup of the entire "users" folder (including all photos and docs and stuff) on my desktop, which is placed on an external HDD that is normally located off-site.

My question is: Should I just do forever incremental? Isn't there a point in time where I should roll them all into the full backup to get rid of all those incremental add-ons? And how often would you recommend?

Also, another question: If I delete a large file or something from my desktop and I would like to also get rid of it from the backup because I don't need it anymore, how can I make it dissapear from the backup? I mean, if deleted stuff is never removed from backups, the backup will become extremely large over time. Isn't there a way I can make the backup update according to my changes so that not only does the backup add new files that have been changed but it also deletes old files that were deleted from my desktop a while ago?

Thanks in advance!
 
Solution

USAFRet

Titan
Moderator
Assuming AOMEI works like the other incrementals, you really, really want to roll that up into a new Full image at some point.

To recover with a Full + Incremental series of files, you need ALL the intervening incremental images.

I use Macrium Reflect. The Incrementals are rolled into a new Full image every 2 weeks.
Read here for my particular process: http://www.tomshardware.com/forum/id-3383768/backup-situation-home.html
 
G

Guest

Guest


OK thanks USAFRet, the backup expert! But is there a way that the backup will at some point update so that it also removes old files that have been deleted from the desktop? For example, I deleted a large video file that I don't use anymore and in some months I would also like that file to dissappear from the backup. The reason is to save up space and also because if I some day need the backup I don't want all that old junk coming with it!
 

USAFRet

Titan
Moderator


At the next Full image, that should not contain anything you've deleted previously.
I know mine just don't 'grow and grow forever'.
 
Solution
G

Guest

Guest


Absolutely great to hear. I just checked Aomei, it also has that function to merge the incrementals. Well, USAFRet, you helped me out once again. Thanks, it is highly appreciated!
 
It would be useful if you would provide the following info...

1. Your primary HDD is your boot drive which we can assume contains the OS (which is?) as well as other data, e.g., programs, personal data, etc.
A. What's the size (disk-space capacity) of that HDD? And its total data?
B. Can we assume it's single-partitioned containing all the data on the disk? Or is it multi-partitioned, and if so, can you provide a description of the partitions and the contained data in each?

2. You also indicate a second HDD presumably internally-connected in the PC (desktop?). Could you provide info re that drive along the lines in 1. above?

3. And you're using a USB external HDD for backup purposes. What's its size?

Depending upon the info you provide perhaps there are other backup options to consider.
 
G

Guest

Guest


Well, the answers:

1. The primary HDD contains Windows 10, programs, games.
A. The primary HDD is 1TB and contains around 200GB of data including my "copy-paste manual backup"..
The secondary HDD is 2TB and contains all user data like docs, photos, music, videos. It contains around 700GB.
B. The two hard drives are each single partitioned.

However, I made a change. I decided to:

Every other month:
- Incremental backup to flash drive of photos from the secondary.

Every other month (not same as the flash drive month):
- Incremental backup of Users (all my personal files) folder to external HDD (off-site).
- Copy paste of photos, docs, music, downloads (not videos) from secondary to primary HDD.

My purpose of the backups:
The photos are the most important. Therefore I back them up every month to multiple places (flash 1 month, HDD the next).
The copy-paste thing to the C: drive is because I never really trust backup images as much as actual files. So this is an alternate version of a backup. But is this neurotic? Also, this manual backup is unusable if the entire computer explodes or something.

If my secondary HDD goes down, I will recover the data from the external HDD or alternatively from the copy-paste on the primary.

If the primary goes down I will just replace it or format and nothing happened.

If secondary goes down and the external HDD is also down, I use the files from either C: or the flash drive. Here, I lose the video files but thats not all that bad since its mostly replaceable stuff.

So my main purpose is to have the photos in 4 different places at the same time because I have many scanned old family photos and stuff. And since we nowadays use smart phones to take our photos and transfer them they are already kind of backed up from the beginning. Therefore I don't see the need to do my backups more often than every month.
 
Depending upon your response to my query I contemplated a possible optional backup strategy for your consideration.

However, it appears your present backup strategy amply fulfills your needs so I'm hesitant to suggest another option under the present circumstances.

Be that as it may...just let me make a few comments based upon my own personal orientation when it comes to this subject of backing up one's PC system(s).

First of all it's absolutely crucial for users to COMPREHENSIVELY back up their systems on a fairly frequent basis so as to maintain reasonably up-to-date comprehensive backups of their systems that they can use to easily and reasonably quickly return their systems (data) to a functional state in the event that disaster strikes in the form of a defective/failing drive or a hopelessly corrupted system caused by malware or misconfigurations of one kind or another.

In terms of carrying out these backups I am a strong believer in cloning the contents of one's drive(s) to another drive or drives. As a general proposition I am not a fan of either incremental/differential cloning or disk-imaging. Admittedly (in my opinion) there are situations where the latter form of backup strategy is useful when the PC user is particularly (or exclusively) interested in maintaining "generational" copies of their systems/data.

But as far as I'm concerned nothing really takes the place of having at hand what amounts to a bit-for-bit hard copy of one's drive(s) - where all the data is instantly accessible without the need for "recovery" processes. And that can be achieved through disk (or partition) cloning operations.

We use the Casper disk-cloning program to perform comprehensive backups of our systems. (Casper also has disk-imaging capability but as indicated above we rarely utilize that process). We have never found a disk-cloning program the equal of Casper in terms of ease of use, general effectiveness, and perhaps most of all - speed of carrying out disk-cloning operations when the program is utilized routinely & frequently. However, Casper is a commercial program costing $49.99 so most PC users are loathe to purchase a program that they can obtain freely on the net. (BTW, I have no basic problem with the AOMEI Backupper program; it's a decent program based upon my limited use of its disk-cloning functions.)

In your situation your 1 TB boot drive contains about 200 GB of data while your 2 TB secondary HDD contains
about 700 GB of data. So the TOTAL data involved in your system is not more than 1 TB. Is that no so?

Might you consider multi-partitioning the 2 TB secondary HDD so as to create one partition of about 250 GB - 300 GB & a second partiton encompassing the remainder of the drive to contain the present data contents residing on that drive? So from time-to-time you would clone the contents of your 1 TB boot drive to one of the two partitions on the 2 TB HDD. Thus the 2 TB HDD would serve as a comprehensive (internally-connected) backup drive for your entire system. And that 2 TB HDD would be bootable as well.

Now for additional backup security (due to the value of your data) you've indicated you use (or plan to use) a USB external HDD. A wise decision to be sure. If that USBEHD had a disk-space capacity of 2 TB (or greater) you could utilize that drive as the destination drive for the cloned contents of the 2 TB internally-connected HDD so that you would have an additional comprehensive backup of your ENTIRE system. (And depending upon the disk-cloning program & your system BIOS it's even conceivable the cloned USBEHD would be a bootable device while so connected!)

I don't know if the above holds any appeal for you. Probably not I would guess since I believe you're quite comfortable with your present backup strategy. But I thought it might be of some interest to you.

BTW, because of its inherent speed, we frequently use Casper to clone our systems on a daily basis or a few time per week. We sometimes also utilize its scheduled automatic backup facility - many disk-cloning programs also contain that capability. Casper does have a 30-day Trial Version that you might want to try out (although it has some limitations particularly with respect to partition cloning). See https://www.fssdev.com/products/casper/trial/
If you do give it a "go" remember that its disk-cloning speed is reflected only when the program is run on a frequent basis. If your interest is only centered around backing up this or that system on an infrequent basis - say not more than once a month, then probably any disk-cloning program will fill the bill.
 
G

Guest

Guest


Hey ArtPog, I really appreciate your post and taking the time to tell me about your thoughts regarding my situation.

It is true that the full amount of data doesn't exceed 1TB atm but the stuff will grow because I'm still scanning in pictures from early 1900s/videos etc. Therefore I decided not to partition the 2TB secondary HDD because I know that I will have to use most of it for the data in the end. However, the actual personal data files will not exceed 2TB. And if they do one day, I plan to just start putting the media in the normal "Users" folders in the C: drive if there is space left from programs (then I would need a larger backup device). The external HDD is 2TB yes! My approach was not to back up the actual OS/system because I have the installation disc/recovery drive and all the programs to reinstall. I have always done it like that, formatting if something goes wrong to be sure I have an absolutely clean system/OS. Instead of making system recovery from backup.

But since the 2TB external is, well 2TB, I could use that one for the cloning you suggested. That would be of the secondary 2TB HDD. But the ideal thing would be to have a larger internal HDD with a backup partition like you suggested. Problem is that my computer is old and the PSU will not support much more.

The reason I choose only to backup once a month is that any new photos added are copied from smartphones etc. so they are already two places in the first place. So I figured it was enough with once a month backup. I also decided to enable DropBox to back up my photos from my smartphone as soon as they are captured. I am the one responsible for taking photos on family occasions! I remember in the old days where I backed up every 6 month! That was a bit risky, especially concidering the original photos were deleted from the source.

But, that said, I am still planning how to do this. Backup is so complicated and your reply helped a lot because I will be looking into that solution and what new possibilites that will create. I didn't know of Casper and didn't think of cloning. The only problem I see is that this would make me need a larger external drive because in the long run this clone would maybe exceed 2TB.

PS I wish I could add two solutions to this post!