Read only Word 2002 documents

[Guest]

Archived from groups: microsoft.public.windowsxp.basics (More info?)

Hello,

Can anyone tell me how I make a word document read only, so that it can be
opened by the person I am sending it to, without a password, but they cannot
change anything in the document, just read and print it ? Is is possible to
do that ?

Many thanks

Jeanette Joyce

 

[Guest]

Archived from groups: microsoft.public.windowsxp.basics (More info?)

It's possible to do this (but I don't know the exact details of it) but it's
a futile attempt.

All you've gotta do is open the read-only document, select the Edit menu,
then Select All, then Copy. Open a new document and paste the contents into
it and name it the same and viola! The effort was futile.

You could invest in a program that'll convert Word documents to PDF files -
most folks don't have the knowledge for that.

"daveswifeJJ" wrote:

> Hello,
>
> Can anyone tell me how I make a word document read only, so that it can be
> opened by the person I am sending it to, without a password, but they cannot
> change anything in the document, just read and print it ? Is is possible to
> do that ?
>
> Many thanks
>
> Jeanette Joyce

 

[Guest]

Archived from groups: microsoft.public.windowsxp.basics (More info?)

Waste of time.

Prompt to open a file as read-only
You can suggest, but not require, that users open a document as read-only.
If a user opens the document as read-only and changes it, that person can
save the document only by giving it a different file name.

1. On the Tools menu, click Options.
2. Click Security.
3. Select the Read-only recommended check box, and then click OK.
4. Click Save.

Prompt to open a file as read-only
http://office.microsoft.com/en-us/assistance/HP051860911033.aspx

--
Hope this helps. Let us know.

Wes
MS-MVP Windows Shell/User

In news:8F2620D5-3F69-4187-A211-908B11D46FE6@microsoft.com,
daveswifeJJ <daveswifeJJ@discussions.microsoft.com> hunted and pecked:
> Hello,
>
> Can anyone tell me how I make a word document read only, so that it can be
> opened by the person I am sending it to, without a password, but they
> cannot change anything in the document, just read and print it ? Is is
> possible to do that ?
>
> Many thanks
>
> Jeanette Joyce

 

[Guest]

Archived from groups: microsoft.public.windowsxp.basics (More info?)

"daveswifeJJ" <daveswifeJJ@discussions.microsoft.com> wrote in message
news:8F2620D5-3F69-4187-A211-908B11D46FE6@microsoft.com...
> Hello,
>
> Can anyone tell me how I make a word document read only, so that it can be
> opened by the person I am sending it to, without a password, but they
> cannot
> change anything in the document, just read and print it ? Is is possible
> to
> do that ?
>
> Many thanks
>
> Jeanette Joyce

I'd agree that this using Word is not the best way to reach the goal of a
view & print-only document. You are better off converting it to a
non-editable format, such as an Acrobat document (.pdf). You should be
able to test this with an online service like this:

http://www.gohtm.com/

If it works for you, you might consider purchasing Acrobat or one of the
other pdf conversion utilities.

There *are* utilities to help convert .pdf files to text, just as there are
OCR programs for scanned images and faxes.

HTH
-pk

 

[Guest]

Archived from groups: microsoft.public.windowsxp.basics (More info?)

Patrick Keenan wrote:
> "daveswifeJJ" <daveswifeJJ@discussions.microsoft.com> wrote in message
> news:8F2620D5-3F69-4187-A211-908B11D46FE6@microsoft.com...
>
>>Hello,
>>
>>Can anyone tell me how I make a word document read only, so that it can be
>>opened by the person I am sending it to, without a password, but they
>>cannot
>>change anything in the document, just read and print it ? Is is possible
>>to
>>do that ?
>>
>>Many thanks
>>
>>Jeanette Joyce
>
>
> I'd agree that this using Word is not the best way to reach the goal of a
> view & print-only document. You are better off converting it to a
> non-editable format, such as an Acrobat document (.pdf). You should be
> able to test this with an online service like this:
>
> http://www.gohtm.com/
>
> If it works for you, you might consider purchasing Acrobat or one of the
> other pdf conversion utilities.
>
> There *are* utilities to help convert .pdf files to text, just as there are
> OCR programs for scanned images and faxes.
>
> HTH
> -pk
>
>
To add to Patrick's response, if you want to try PDF you can download
and use a freeware program called CutePDF Writer. Find it at:

http://www.cutepdf.com/

gls858