Use of the following information is at your own risk and I make no warranty or representations that the techniques will work with your issues.
First of all, let me say I empathize with your problem. With around 10 computers in our home and most getting older, a number are failing and needing hardware updates and repairs. Funds are tight and we run a lot of older, but still decent software on the few PCs in actual usage.
I have found the following to be true:
Some computers will boot up with an external USB drive plugged in, others will not, but will hang shortly after the BIOS splash screen. For those, all you can do is unplug the USB drive, finish booting, then plug the USB cable back in and have Windows find the drive. Alternatively, some PCs allow you to adjust the BIOS setting to allow a boot from an external drive. However, after reading some mirroring forums, Windows XP may not allow you to boot from an external USB drive (but this may also be due to BIOS settings).
If you can load the hard drive using the USB cable, simply copy your wife’s setting to your hard drive, or to another thumb drive. The Documents and Favorites folders are easily copied using Windows Explorer. If security is on and you can’t access the folder (a small window pops up and states that access is denied), try the following: right-click on the folder and select “Sharing and Security” from the pop-up menu.
From the Window that pops up, select the Sharing Tab, then click on the link, “If you understand the security risks, but want to share files without running the Wizard, click here.”
In the next window, select the “Just enable sharing” option.
When you return to Properties window, place checks in the boxes for “Share this folder on the network” and “Allow network users to change my files”. Create your own Share name (Hint: keep it to 8 characters, no spaces)
You may get a warning about the Share name you chose.
You may also get a warning about not being able to share the folder. Ignore those and click OK.
Now using Windows Explorer, you should be able to open and see the folder and copy the files in it to your hard drive or wherever you wish on your network.
After you have fixed your wife’s PC, simply copy her files back to where you want them to go.
Do remember to reset/turn back on her folder security if you are putting her drive back into her machine.
While you have her hard drive attached via USB to your PC, run a full virus scan on the drive. One of my PCs that my son used had over 33 Trojans on it. Delete or clean those and you may be able to get your hard drive back in service.
As a matter of policy, I always keep my data on a separate internal hard drive or separate partition from the system drive. That way if the main drive goes down, no data is lost. Keep System Restore running on the System partition, but not on the other partitions or drives. Doing a System Restore on data folders may result in having more recent folders being given generic names.
I also run SecondCopy back up software on the data drives and folders, which does a pretty decent job of doing incremental backups daily, weekly or manually. I never run daily, weekly or monthly backups on my System folder as it won’t back up active files, though I do recommend at least one or periodic backups of what can be backed up. Important files that can be backed up include the Favorites folders, My Documents, and the all important authentication files c:\windows\system32\wpa.dbl and wpa.bak files. If you ever need to reinstall windows on your PC, simply copy these two files back into place to bypass the authentication procedure.
I always back up the primary user’s My Documents folder to the secondary drive, and that is backed up to a large network share. (1 TB drives are cheap anymore (I got a 1.5 TB Seagate for $89 from NewEgg on a special deal)). Use SATA if possible as those are hot swappable and you can slide those into an external dock if you wish. With those eSATA docks, use the shortest eSATA cables possible as the 6’ ones often lead to read/rewrite errors and a locked up drive is no good for backing up. Use the slower USB 2.0 ports and cables if you experience that problem.
OK, now here is how to get your best out of freeware XXClone (found out after many hours of frustrating inadequate backups). We install a lot of software onto a PC, only to find that if a driver is bad or we wish to mirror an original to a larger hard drive, all that installation and authentication work goes to waste. Arghhh! The most recent frustration came after my wife’s PC downloaded and installed a Windows update and it kept hosing the System file. After playing with that for 20 hours including rebuilding the PC, and reinstalling all the software, I gave up on that one, and tossed that PC (I think it had to do with incompatibility between Windows XP, the board drivers and the power down mode not writing to the System file properly, something beyond my control.
Okay, here is how to get the best out of the XXClone Freeware. (I typed this up for myself, but figure others could benefit from the knowledge as well.) Firstly, always obey your software licenses, but I see no reason why a perfectly mirrored unpowered, uninstalled hard drive can’t be set aside for emergencies later on or used to mirror back to the active drive should it become corrupted beyond what Windows Restore is able to work through. It’s also a great technique to migrate to a much larger drive (I went from a 40GB to a 120 GB).
Method using XXClone in SAFE mode (it works!)
1. Download the freeware program XXClone available from a variety of sites or from
http://www.xxclone.com/idwnload.htm
2. Shut down the system and connect the new(?) or replacement drive. Connect as a Master on the Secondary IDE if possible. You will likely have to disconnect the CDROM. Make sure the jumpers on the hard drive are set properly for your system.
3. Reboot the system into SAFE mode. This disables nearly all applications, dll’s and modules (i.e. the active files that cause so much copying headaches). You will need your PC’s Administrator password. If you are running Windows XP Home edition and haven’t deliberately set one up, the Administrator password is blank. Now is a good time to change that Administrator password (after you have logged in. Go to Control Panel, Users, Administrator, change password, etc.)
4. Optional: Take a few moments in SAFE mode to configure the Administrator Display settings including turning off Power Save mode, Screen Saver, Folder Views > show hidden folders, etc.
5. Verify which drives are the Source and Target drives using Windows Explorer. Running Disk Management can be helpful (Right-click on My Computer > Manage > Disk Management). It is also accessible from within XXClone.
6. Run the XXClone software while in SAFE mode to copy the one drive to the other. Be careful with the drive letters, as the default target drive letter may not be the one you intended.
7. After the copying is done (which can take over an hour depending on the speed of your system), exit XXClone. Restart XXClone and after verifying that you have the proper Source and Target drives indicated, go to the Cool Tools menus, and place a check next to the option, Duplicate Vol. ID and press the Start button. This allows you to copy the volume serial number from the Source volume to the Target volume which is essential for some programs (such as Antivirus software) to operate without reinstallation.
8. If you have secondary partitions on both drives (e.g. a Recovery Partition), you may wish to duplicate the secondary partition from the Source to the secondary partition on the Target drive as well. If you are successful in 100% mirroring of your hard drive, you won’t need that Recovery Partition at all, as you will have a fully mirrored hard drive to work with.
9. When done, exit XXClone, and shut down the system. Install the Target drive as the primary and reboot. It may take a bit longer to initially boot as the software sees different drives and settings. If you have multiple partitions and drives, you may have to change the drive letters to what they were before (Use the aforementioned Disk Management module). You may have to reboot between changing drive letters. Verify that all your program (esp. your antivirus software works properly).
10. You may also wish to change the boot.ini file to remove the XXClone label so you don’t have to see it at system start up. Save a backup copy of your c:\boot.ini file as boot.txt in case you need to restore it.
Open the boot.ini file with Notepad and find the line that says something like: multi(0)disk(0)rdisk(0)partition(1)\WINDOWS="XXCLONE: (Cloned Volume) [d:0,p:1] \WINDOWS" /fastdetect /NoExecute=OptIn
You can change the contents between the quotation marks to any label that seems appropriate, such as “Windows XP Home Edition” or Windows XP Professional”. Save the file. You can also turn off the display of the Bootup options: Go to My Computer > Properties > Advanced > Startup and Recovery. Deselect the option "Time to display list of operating systems." You can also press the Edit button and edit the boot.ini file from this location.
11. Voila, you are finished. Now store your original drive in a safe place should something happen to your System drive in the PC (Do not use your original drive in another PC in a definite violation of your software license agreement). If you have space in your PC case, consider storing it on the inside bottom of your PC’s case bubble-wrapping the drive to protect it and the other contents of your PC case. That way it will be easy to find if you ever need it again.
Hope this is helpful to others that struggle with effectively mirroring a hard drive.